Event Hosting

Submit Event

Event Hosting Requirements – College and High School

The NCPA prides itself in the exemplary standards of sportsmanship, competition and behavior exhibited by our teams, and host facilities find hosting NCPA events to be one of the most pleasant aspects of their business.

The NCPA has been sanctioning paintball tournaments since 2000, and has sanctioned more paintball tournaments than any other organization in the history of paintball (over 200). The event hosting requirements are designed, in light of our extensive experience, to ensure a positive experience for both our members and the host field.

If you have any questions about these requirements, or hosting NCPA events in general, please contact the NCPA at ncpa@college-paintball.com.

College Event Requirements:

College events must be hosted by a college team, so fields interested in hosting a college tournament should contact a college team in their area. The NCPA would be happy to refer you to a team in your area if you email ncpa@college-paintball.com. Both the host team and the host field have requirements when hosting NCPA events. The team and field are responsible for making sure all requirements are met between them.

Once an event is sanctioned, it will be added to the NCPA calendar and APPA registration system. All teams and players will be required to register online through the APPA player registration system. The NCPA will provide rosters, scoresheets, and game schedules for each event in electronic format. Rosters and scoresheets must be printed, completed, and returned to the NCPA.

NCPA Duties

  • NCPA will list and publicize the event nationally and to NCPA teams.
  • NCPA will provide team registration and entry fee collection through the APPA paintball registration system.
  • NCPA will pay any merchant account or other payment processing fees for entry fee collection.
  • The day prior to the event, the NCPA will email to the field a schedule, score sheets, and team roster/waivers.
  • The NCPA will mail a check to the field for all team entry fees, less the $30 sanctioning fee and any penalties, the business day after the field has provided event results to the NCPA.

Hosting Requirements – Host Field:

  • Host fields must carry, and provide proof of, paintball-specific commericial liability coverage. Fields not carrying liability insurance may not host NCPA events under any circumstances.
  • Provide level, mirrored, concept fields suitable for 5-man play.
  • Provide tournament quality paint.  White box paint, recreational grade paint, “tactical” paint is not permitted.
    • Suggested price for a case of paint is $50 for mid-grade tournament paint (GI 3-star, RPS Premium)
    • Examples of unacceptable paint: Empire Heat, GI Field
  • Provide qualified, adult judges for each field. College events may *NOT* be officiated by members of any college team.
    Judges Required: Preferred Absolute Minimum
    Class A (X-Ball) 10 8
    Class AA (5-man) 10 8
    High School (3-man) 6 5

    *Increased minimum requirements on 10/26/2009.

    Adult means 18 years of age or older. Up to one third of judges may be 16 years of age or older. Under no circumstances is anyone under 16 years of age considered a qualified judge without prior consent from the NCPA President.

    Qualified means has previous tournament judging or play experience and is familiar with NCPA or PSP X-Ball or 5-man rules as appropriate for the format being played. Regular recreational field judges without tournament experience are not considered qualified.

    Insufficient Judges: In the event that insufficient qualified judges are provided, the host field will be fined $100 per judge less than required. Remember that inexperienced and under-age judges are not considered qualified and do not count towards the minimum number of qualified judges required.

    All referees are to be present for the duration of the event, and must be sober (no consumption of drugs or alcohol before or during the event).  The host field will be fined for any judge found to be not sober during the event.

  • Promote the event locally.
  • Provide both compressed air and Co2 fills for all players (included in entry fee).
  • Provide, at a minimum, team trophies for 1st through 3rd place. Individual medals and/or trophies are encouraged.
  • Retain and make available results of the event to the NCPA. This requirement may be met by using the APPA scoring system, which is paid for by the NCPA for NCPA events.
  • Ensure that all team rosters are completed and signed by each player prior to play.  A $20 fine per incomplete roster will be assessed.
  • Ensure that NCPA game rules are used, and that officials are familiar with said rules.
  • Start play at 8 AM. Events with less than 12 teams per field may start at 9 AM. Outdoor events with more than 16 teams must provide two fields for competition.
  • Run the event, including playoff rounds, according to the schedule provided by the NCPA. The schedule may not be modified without NCPA permission, and any modification to the schedule without NCPA approval will incur a $300 penalty.
  • Provide compete event results (1st through last place) to the NCPA. Return by mail or fax completed score sheets and team waivers/rosters.
  • In the event that a team pays an entry fee on-site at the event, the field will collect the entry fee plus a NCPA-assessed $50 late fee.
  • Prizes may not be awarded for placing at NCPA-sanctioned events. Prizes for sportsmanship (refs should vote) or prizes that all players have an equal chance of winning (i.e. free raffle) are acceptable.

Entry fee, paint and any concession or other revenue, except for the $30 per team sanctioning fee and online payment processing fees are property of the host field. The host field may not charge for air or parking or any other item required to participate in the event other than paintballs.

IMPORTANT! Entry fees are due 10 days prior to the event. To encourage teams to pay early and reduce the chances of no-shows, teams that pay an entry fee at the event must pay a $50 late fee. If the field collects the entry fee at the event, the field MUST collect the $50 late fee as well.

Note that events must be attended by a minimum of 6 teams from 4 different schools to receive the maximum number of ranking points. Points awarded for first place will be reduced by 10 for each team less than 6 in attendence, and by 10 for each school less than 4 in attendence, with points for lower places adjusted accordingly.

High School Event Requirements:

All teams and players are required to register online through the APPA player ID system. The NCPA will provide rosters, scoresheets, and game schedules for each event.

Field Hosting Requirements:

  • Inform the NCPA by email (events@college-paintball.com) of the following event information as soon as possible:
    • All information found on the event submission page, including:
    • Name, date, location (field, city, state) of the event
    • Pricing, including entry fee and paint brands and costs
    • Contact name, phone number and email of a contact from the HOST FIELD
    • Links to:
      • Web site of the host field
      • Google Maps map of the event location (site must be maps.google.com)
    • Time of the captains meeting and start of play
    • Maximum number of teams allowed (Should be higher than number of teams reasonably expected to attend)
    • Name of your liability insurance carrier
  • Host fields must carry paintball-specific commericial liability coverage. Fields not carrying liability insurance may not host NCPA events under any circumstances.
  • Provide level, mirrored, concept fields suitable for 3-man play.
  • Provide at least four qualified, adult judges per field. (See college requirements for more detail.)
  • Provide both compressed air and Co2 fills for all players (included in entry fee).
  • Provide, at a minimum, team trophies for 1st through 3rd place. Individual medals and/or trophies are encouraged.
  • Retain and make available results of the event to the NCPA by using the APPA scoring system, which is available to host fields for free for NCPA events. Details will be provided by the NCPA to host fields before the event.
  • Print, from a file provided by the NCPA, rosters for each team, and ensure that each roster is completed and returned via mail to the NCPA.
  • Ensure that NCPA game rules are used, and that officials are familiar with said rules.
  • Promote the event locally.
  • Pay a $30 per team per event sanctioning fee to the NCPA.
  • Prizes may not be awarded for placing at NCPA-sanctioned events. Prizes for sportsmanship (refs should vote) or prizes that all players have an equal chance of winning (i.e. free raffle) are acceptable.
  • Fields are strongly encouraged to send a press release announcing the event to local media.

Entry fee, paint and any concession or other revenue, except for the $30 per team sanctioning fee and any merchant account fees from accepting online payments, are the property of the host field. The entry fee *MUST* include air fills for players for the duration of the event (no separate air charges).

Note that events must be attended by a minimum of 6 teams from 4 different schools to receive the maximum number of ranking points. Points awarded for first place will be reduced by 4 for each team less than 8 in attendence, and by 4 for each school less than 4 in attendence, with points for lower places adjusted accordingly.

Comments are closed.

Google+