Submit an Event

Submitting Events for Approval

Event hosting requests should be submitted by the host field or the conference director. Fields interested in holding a NCPA event should thus contact a conference director in their area. If the field’s area is currently underserved, the field may contact the NCPA directly.

Submission process:

  1. Read the event requirements for the host field. Verify that the host field is aware of and will meet the host field event requirements.
  2. Inform the NCPA by email (events@ncpapaintball.com) of the following event information as soon as possible:
    • Name of the event
    • Date of the event
    • Facility Info:
      • Name of the Facility where the event will be held
      • Link to Google Maps map of the event location (site must be maps.google.com; enter address into Google Maps and then use the “Link to this page” function)
      • Physical address of the facility
      • Mailing address for the facility (for tax and reimbursement purposes)
      • Name of business entity that will appear on our check to you for reimbursement (ex. “Awesome Paintball Field LLC”)
      • Name of the representative at the facility who is responsible for the event
      • Facility Rep’s Phone Number
      • Facility Rep’s Fax Number
      • Facility Rep’s Email Address
      • A photocopy or reproduction of the field’s CURRENT liability insurance certificate, as well as indication that NCPA, Inc. is listed as ‘Additional Insured’ on the certificate.
      • Field’s insurance provider
    • Link to thread for the event in the College Paintball Forum on pbnation.com. If there isn’t a thread, start one!
    • Team Entry Fee (Including the $30 NCPA Saction Fee)
    • Paint Pricing
      • Indicate out-the-door pricing on all paint ( including sales tax )
      • Tournament quality paint only.  White-box paint, recreational paint, or any paint that is not tournament grade is NOT permitted.
    • Time of the captains meeting and start of play
      Note: For outdoor events, play should start at 8 AM. Start of play may be moved until 9 AM if less than 15 teams are attending, and 10 AM if less than 11 teams are attending.
    • Number of tournament fields available at the facility (to determine max number of teams)
    • Who will be refereeing the event? Please provide a brief summary of their reffing experience. You may list referees individually, or if a team or regular tournament referee crew, list their collective experience, including recent events officiated.

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